How do I enter timesheets for a whole week?

Weekly timesheet setup 

In order for employees to be able to submit one timesheet submission for an entire week, the organisation must select the following timesheet entry option; Daily hours based on weekly entries.

 

To select this option, log into Employment Hero and go to:

 

     Settings > Company Settings > Employment Settings

 

 

Submit weekly timesheets 

As an employee submitting a weekly timesheet entry, the employee needs to log into Employment Hero and go to:

 

     Timesheets > My Timesheets 

 

Click Add on the Timesheet Entries page to create a new timesheet entry.

 

The employee has two Entry type options for weekly timesheets:

  • Hourly: employees will enter the total hours they worked (excluding breaks) e.g. 7.5 = 7 hours 30 minutes
  • Full day/Half day: employees will select whether they worked a full day or half day. The employee's ordinary work day hours will be displayed, representing the employee's full day e.g. 8 hours

 

 

Weekly timesheets with hourly entries

By default, when an employee creates a new timesheet, the entry type will be 'Hourly'.

 

When an employee is submitting a timesheet with hourly input, they will need to fill in the following fields:

  • Week: the week for this timesheet. Weekly timesheets are week ending on Sundays. 
  • Cost Centre: where the timesheet related cost happened. An employee may work for multiple cost centres throughout the week, and therefore they will have the option to add additional rows to cater for this.
  • Work Type: an additional rule to set up against timesheets regarding an individuals pay conditions (only applicable for managed and DIY payroll users).
  • Dates: the days Monday - Sunday will be populated with the dates of the chosen week. Employees will need to allocate the daily hours worked for each day of the week they have worked.
  • Comment: any comment written in weekly timesheets will apply to all dates in the selected week

Note: Employees can not have duplicate cost centre - work type combinations in one timesheet submission nor can there be multiple rows with the same cost centre.

 

 

Weekly timesheets with full day/half day entries

 

  • Week: the week for this timesheet. Weekly timesheets are week ending on Sundays. 
  • Cost Centre: where the timesheet related cost happened. An employee may work for multiple cost centres throughout the week, and therefore they will have the option to add additional rows to cater for this.
  • Work Type: an additional rule to set up against timesheets regarding an individuals pay conditions (only applicable for managed and DIY payroll users).
  • Dates: the days Monday - Sunday will be populated with the dates of the chosen week. Employees will need to select either:

         - Full: equates to the employee's ordinary work day hours e.g. 8 hours

         - Half: equates to half of the the employee's typical work day hours e.g. 4 hours

  • Comment: any comment written in weekly timesheets will apply to all dates in the selected week

 

Note: Employees can not have duplicate cost centre - work type combinations in one timesheet submission nor can there be multiple rows with the same cost centre.

 

 

Weekly Timesheet Management 

Weekly timesheets are approved or declined in bulk. This means, if you select a weekly timesheet and click approve, then all timesheet entries in that week will be approved. Declining weekly timesheets work in a similar way, that is, declining a weekly timesheet will decline all timesheet entries in that week. 

If you would like to decline an individual timesheet entry in a week, it is recommended you delete that individual entry to avoid accidentally approving it. 

 

* Please note that the weekly timesheet option is only available in the Premium subscription plan

 

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