Payroll Integration - What data is imported from payroll platforms?

What data is imported?

When connecting Employment Hero account to a payroll platform, data is copied and imported into Employment Hero allowing you to easily manage both systems. 

The following payroll data will be imported from the selected payroll platform:

  • Organisation Details
  • Employee Files
  • Payroll Details

The data retrieved is determined by what payroll platform Employment Hero is being connected to. 

Certain platforms may not sync specific data fields.

See below what data Employment Hero imports during the one-click process:

Company Settings & Other

Module EH Field EH/KP/QBO Xero MYOB
Company Settings Company Name x x x
Phone x x x
Ordinary work hours x    
Address x    
Employing Entities Entity Name x Uses company name Uses company name
Entity ABN x Uses company ABN Uses company ABN
Leave Categories Leave Category x x x
Pay Categories Pay Category x x x
Pay Schedules Pay Schedule x x x
Cost Centres Cost Centre x    
Work Types Work Type x    

Employee File

Module EH Field EH/KP/QBO Xero MYOB
Personal Details First Name x x x
Last Name x x x
Gender x x x
Address x x x
Date of Birth x x x
Account Email x x x
Mobile x x Corresponds to Phone No. 1
Home Phone x x Corresponds to Phone No. 2
Employment Details Employing Entity x    
Cost Centre x    
Employee Code     x
Employment Type x x x
Position x    
Standard Weekly Hours x x x
Ordinary Work Day x   Set to 7.6 by default
Start Date x x x
Termination Date x x x
Employment history Job Title x    
Employment Type x x x
Start Date x x x
End Date  x x x
Pay Details Salary/Pay Rate x x x
Pay Rate type x x x
Pay category x x  
Pay Schedule x x x
Industrial Instrument x    
Classification x    
Pay Rate Template x    
Anniversary Date x    
Bank Details Statement Text   x x
Account Name x x x
BSB x x x
Account Number x x x
Amount x x x
Superannuation Details Fund Name x x x
Fund ABN   x  
SPIN   x  
Member Number x x x
Tax Declaration Tax File Number x   x

See below what data Employment Hero sends to the payroll platform:

Company Payroll

Module EH Field EH/KP/QBO Xero MYOB
Company Payroll Cost Centres      
Default Company Super Details      
Cost Centre Available to all?      
Cost Centre Name      
Cost Centre Grouped Reporting      
Parent Cost Centre      
Cost Centre State      
Pay Category Name      
Pay Category Frequency      
Pay Schedule Name      

Employee File

Module EH Field EH/KP/QBO Xero MYOB
Employee File Last Updated x x x
Bank Details Account Name x x x
Account Number x x x
Amount x x x
BSB x x x
Statement Text   x  
Employee File Member Bank Type     x
Employment Details Automatically Pay Employee x    
Cost Centre x    
Employee Code x   x
Employing Entity x    
Employment History x x  
Employment Type x x x
Hours per week x x x
Length of Probation      
Location      
Ordinary Work Day      
Position x    
Primary Manager      
Roster      
Secondary Manager      
Standard hours per day x x  
Start Date x x x
Status x x x
Teams      
Employment Details Termination Date x x x
Timesheet Type x    
Payroll Details Comments      
Effective From x   x
Pay Category x    
Pay Rate x   x
Pay Schedule x x  x
Pay Type x   x
Personal Details Address Line 1 x x x
Address Line 2      
City x x x
Postcode x x x
State x x x
Country x   x
Date of Birth x x x
Account Email x x x
Title x x  
First Name x x x
Middle Name      
Last Name x x x
Gender x x x
Home Phone Number x x x
Mobile Phone Number x x x
Nationality      
Super Account BSB x    
Account Name x    
Account Number x    
Address Line 1      
Address Line 2      
City      
Contact Number      
Country      
Documentation      
Electronic Service Address (ESA) x    
Fund ABN x    
Fund Name x    
Member Number x   x
Postcode      
State      
SPIN/USI x    
Tax Declaration Dependent Tax Offset x x  
Financial Suppliment Debt x x  
HELP debt x x  
Senior Tax Offset x x  
Signed at x    
Tax File Exemption Reason x x  
Tax File Number x x x
Tax Free Threshold x x  
Tax Resident x x  

Other

Module EH Field EH/KP/QBO Xero MYOB
Employing Entity Business Number      
Disabled?      
Name      
Leave Balances Accrued Amount      
Leave Amount      
Leave Category Name      
Leave Categories Auto Accrues      
Entitlement - Unit Type      
Entitlement - Units      
Hide from Pay Slip?      
Hide Leave Balance?      
Leave Loading      
Name      
Leave Requests (DECLINE) Reason      
Approved?      
Comment x    
Created by      
End Date x x x
Leave Category x x x
Leave Hour - Date x x x
Leave Hour - Hours x x x
Start Date x x x
Total Hours x x  
Organisation Address Line 1      
Address Line 2      
City      
Country      
Employing entities      
External ID      
Organisation Name      
Phone      
Postcode      
State      
Typical work day      
Pay Slips Pay Slip      
Timesheets Breaks x ***  
Comment x    
Cost Centre x    
Date x    
End Time x    
Reason      
Start Time x    
Status x    
Total Time x    
Work Type x    
Work Types Name      

*** This feature is currently in closed beta. If you would like to access this closed beta, please contact our Support Team by clicking here.

See below what data Employment Hero retrieves from payroll platform:

Module EH Field EH/KP/QBO Xero MYOB
Employee File NEW Employee Files ONLY Same as one-click Same as one-click Same as one-click
Organisation Details Company Name x x x
Phone x x x
Address Line 1 x   x
Postcode x   x
State x   x
Country x   x
Employing Entity Name x Uses company name  Uses company name
Employing Entity ABN x Uses company ABN Uses company ABN 
Pay Items Classifications      
Cost Centres x    
Leave Categories x x x
Pay Categories x x x
Pay Schedules x x Cannot create new pay schedules in MYOB
Work Types x    
Pay Slips Pay Slips x x x
Leave Leave Balances x x  x


Important thing to note is that once data has been imported into Employment Hero from a payroll platform, you are unable to edit the payroll details in Employment Hero. These include:

  • Cost Centres
  • Leave Categories
  • Pay Categories
  • Classifications
  • Work types
  • Pay Schedules

Employment Hero locks these fields allowing us to better manage the payroll data for your organisation. This minimises the risk of overriding important data. 

For details on how to update payroll details, click here.

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