Employee file: Banking details

Overview

There may examples where an employee's banking details may change, such as moving to a new bank or merging your bank accounts into one account. In these cases, the information stored within the employee profile will become outdated.

You can use the Banking Details feature to update these details if they change. The platform will reflect the changes you made in your personal file throughout the entire HR platform.

Availability

HR Plan:   Free   Standard   Premium   Platinum
Payroll Plan:   Standard   Premium

Getting started

Adding a bank account: Percentage

Helpful Hint

You can use the percentage function to set a percentage based payment split between each account, i.e. two bank accounts with 50% in each percentage field, will split the employees wage evenly between both accounts.

  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee whose details need updating.
  4. Click the Banking Details tab.
  5. Click the Add New button.
  6. Click the Percentage button.
    Bank_Details_1.jpg
  7. Complete the following fields:
    • Account name.
    • BSB.
    • Account number.
  8. Click the Update button.
    Bank_Details_2.jpg
Adding a bank account: Amount

Helpful Hint

You can use the amount function to set a dollar-based payment split between each account  i.e. if you have two bank account fields and designate one of those accounts with a $400 amount, then the second bank field will default to remaining.

  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee whose details need updating.
  4. Click the Banking Details tab.
  5. Click the Add New button.
  6. Click the Amount button.
    Bank_Details_3.jpg
  7. Complete the following fields:
    • Account name.
    • BSB.
    • Account number.
  8. Click the Update button.
    Bank_Details_4.jpg
Locking a bank account

Important

To lock an employee bank account, it requires an active connection with Employment Hero Payroll and you must either be an owner and/or admin.

You can not lock a back account if there is only one employee bank account provided. There must always be at least one bank account that an employee can edit.

  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs their bank details locked.
  4. Click the Banking Details tab.
  5. On the bank account line you need locked, deselect the editable by employees tick box.
  6. Click the Update button.
    Bank_Details_5.jpg

    Important

    Employees do not see the editable by employees column. The locked bank account will appear as greyed out.

    Bank_Details_6.jpg

Maintain

Deleting a bank account
  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs their bank details deleted.
  4. Click the Banking Details tab.
  5. Click the Delete button to remove the banking details for that row.
    Bank_Details_8.jpg
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