HR employee file: Work eligibility

Overview

Work eligibility refers to your employees having the right to work in Australia and, as an organisation, it is important to have an easy way to find out this information. One way to manage this process is via an automated VEVO check engine that will verify all your new employees' Visa details and confirm they have the right to work in Australia.

The Work Eligibility feature within the Employee File module includes a built in VEVO check process that will enable to check your employee's that have nominated that they are currently not an Australian or New Zealand citizen. You can also use this feature to add, view and delete any required documents, plus also use this feature to see an employee's passport number.

Important

If you are on a premium or platinum plan, you can use the Work Eligibility report to run bulk VEVO checks. To read further information on this report, refer to the following article.

Availability

HR Plan:   Free   Standard   Premium   Platinum
Payroll Plan:   Standard   Premium

Getting started

Adding documentation
  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs a document added.
  4. Click the Work Eligibility tab.
  5. Click the Add button.
    VEVO_1.jpg
  6. Click the Add Files button and select the required document.
    VEVO_2.jpg
  7. Type in the desired name for the document.
  8. Click the Save button.
    VEVO_3.jpg
Running a VEVO check

Important

If you are on a premium or platinum plan, you can view historical VEVO checks. If you are on a Standard plan, you can only view the most recent check.

  1. Click on the Personnel menu.
  2. Click on the Employees submenu.
  3. Select the employee who requires a check.
  4. Click the Work Eligibility button.
  5. Click Run Check button.
    VEVO_4.jpg

Maintain

Viewing documentation
  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee whose documentation you wish to view.
  4. Click the Work Eligibility tab.
  5. Click the View button.
    VEVO_5.jpg
Editing passport information
  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs their passport updated.
  4. Click the Work Eligibility tab.
  5. Click the Edit button.
    VEVO_6.jpg
  6. Make the required changes and then click the Save button.
    VEVO_7.jpg
Deleting documentation
  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs a document deleted.
  4. Click the Work Eligibility tab.
  5. Click the Delete button.
    VEVO_8.jpg
  6. Click the OK button.
    VEVO_9.jpg

Further information

Definitions: VEVO checks
Success This means the check has been successful and you can click the View button to see the details of the check.
Failed This means the check has failed and could mean the details entered are incorrect or invalid.

Comments

0 comments

Article is closed for comments.