FAQ: Viewing Leave Requests

Question

How can I view my employees pending, approved, and declined leave requests? Also, how can I view the availability of my employee regarding the leave they have submitted?

Availability

Available On:

Free

✓ Standard

✓ Premium

Requires:

✓ HeroPay

Answer

Viewing Employee's Pending, Approved and Declined leave

  1. Click on the Leave menu.
  2. Click on the Management submenu.
  3. Use the following fields in the Leave Management section to filter your employee leave requests:
    • Date Range.
    • Employee.
    • Leave Category.
    • Status:
      • Pending Leave.
      • Approved Leave.
      • Declined Leave.
    • Employee Status:
      • Direct Employees.
      • Indirect Employees.
      • All Employees.
    Leave_1.jpg

  4. Click the Filter button.

What does the Airplane Symbol Mean?

You can use the Airplane symbol to see where an employee's leave request includes public holidays.

Helpful Tip: The Airplane symbol will only show next to an employee's approved leave request.

Leave_3.jpg

Viewing Employee's Availability

  1. Click on the Leave menu.
  2. Click on the Management submenu.
  3. Use the following fields in the Availability section to filter your employee's leave availability:
    • Month.
    • Year.
    Important Tip: A stroked shading shows a partial leave request, while a solid colour shows a full day’s leave request.
    Leave_3.jpg

What Does Partial Pending, Partial Approved, and Partial Declined Mean?

If the hours requested for the day are less than the employee's ordinary work hours, it will become a partial leave request.

This means you can easily see when an employee will be away because:

  • A full day will show as a solid colour.
  • A partial day will show as a stroked colour.
    Helpful Tip: The partial aspect does not refer to the leave being partially approved as part of the two-level leave approval process. It refers to the leave request being only a part of the employees’ ordinary workday not the whole day.
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