Employee Hourly Timesheet Submission: Daily Hours Based on Daily Entries

Overview

You can use the timesheet submission function to submit timesheets for approval. You can also edit, view, and delete any previously submitted timesheet information.

Prerequisite: Enable the Daily Hours Based on Daily Entries timesheet type. For details on how to enable this feature, refer to this article.

Availability

HR Plan:

Free

✓ Standard

✓ Premium

✓ Platinum

Payroll Plan:

✓ Standard

✓ Premium

Adding a New Timesheet Entry

  1. Click the Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the Add button.Timesheet_1.jpg

  4. Complete the following fields:
    • Date.
    • Hours worked.
    • Work type.
    • Cost centre.
    • Add comment.
    Timesheet_11.jpg

  5. Click the Save button.

Editing an Existing Timesheet Entry

Important: This option is only available if the timesheet submitted has not synced to Employment Hero Payroll. You can see whether it has synced based on the Clock symbol.
  1. Click the Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the Action button.
  4. Click the Edit button.
    Timesheet_12.jpg

  5. Make the required changes and click the Save button.
    Timesheet_13.jpg

Deleting a Timesheet Entry

Important: This option is only available if the timesheet submitted has not synced to Employment Hero Payroll. You can see whether it has synced based on the Clock symbol.
  1. Click the Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the Action button.
  4. Click the Delete button.
    Timesheet_12.jpg

  5. Click the OK button.
    Timesheet_10.jpg

Viewing a Timesheet

Important: This option is only available if the timesheet submitted has synced to Employment Hero Payroll. You can see whether it has synced based on the Clock symbol.
  1. Click the Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the View button.
    Timesheet_10.jpg
    Helpful Tip: You will now see the details of your timesheet that has synced to Employment Hero Payroll. 
    Timesheet_16.jpg

What does My Timesheet Clock Symbol Mean?

Message

  • Created At: Provides a timestamp of the timesheet creation date.
  • Synced At: Provides a timestamp of when the timesheet tried to sync with Employment Hero Payroll.
  • Sync Successful: States whether the synchronisation of the timesheet between Employment Hero and Employment Hero Payroll has been successful.
  • Edited At: Provides a timestamp of the last edit done to the timesheet after a previous Employment Hero Payroll synchronisation attempt.
    Timesheet_9.jpg

Colours

  • Blue: Used for approved, pending or declined timesheets that have not synchronised with HeroPay.
  • Green: Used for approved timesheets that have synchronised with Employment Hero Payroll.
  • Red: Used for approved timesheets that has not synchronised with Employment Hero Payroll.
  • Orange: Used for pending, approved, or declined timesheets that have had changes made to them after being synchronised with Employment Hero Payroll.
    Timesheet_10.jpg
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