HR platform: My safety incidents

Overview

As a manager, it is important to have one central place where you can manage the safety reports your employees have submitted. These safety reports inform you of any serious workplace health and safety incidents that have occurred and provide you with insight into the effectiveness of your organisation's safety procedures.

The My Incident feature allows you to view the incident details, such as where it occurred, if it was an employee or third party involved in this incident and if anyone applied first aid. This feature also allows you to edit, review, delete, and print safety incident reports. You can generate these reports yourself, or the employees you manage can create these reports on your behalf.

Important

Only employees who meet any of the following criteria can view the details of an incident report:

  • Is an Admin or Owner.
  • Is a Worksafe authority.
  • Is the Affected Employee.
  • Is the manager of the Affected Employee.
  • Have the Safety Incident security permission.

Availability

HR Plan:   Free   Standard   Premium   Platinum
Payroll Plan:   Standard   Premium

Getting started

Reviewing an incident report
  1. Click the Safety menu.
  2. Click the My Incidents submenu.
  3. Click the Actions button.
  4. Click the Review button.
    Safety_1.jpg
  5. Complete the following fields:
    • Is this a serious incident that needs to be reported to the relevant authorities?
    • Short-term recurrence prevention.
    • Long-term recurrence prevention.

    Helpful Hint

    The HR platform will fill the notifier details in, using the data submitted from the incident report.

  6. Click the Submit button.
    Safety_2.jpg

Maintain

Viewing an incident report
  1. Click the Safety menu.
  2. Click the My Incidents submenu.
  3. Click the Actions button.
  4. Click the View button.
    Safety_3.jpg
Printing an incident report

Helpful Hint

The print option is only available once you have reviewed the incident report.

  1. Click the Safety menu.
  2. Click the My Incidents submenu.
  3. Click the Actions button.
  4. Click the Print button.
    Safety_4.jpg
Update incident report review

Helpful Hint

This option is only available after you have initially reviewed the incident.

  1. Click the Safety menu.
  2. Click the My Incidents submenu.
  3. Click the Actions button.
  4. Click the Update Review button.
    Safety_5.jpg
  5. Complete the following fields:
    • Is this a serious incident that needs to be reported to the relevant authorities?
    • Short-term recurrence prevention.
    • Long-term recurrence prevention.

    Helpful Hint

    The HR platform will fill the notifier details in, using the data submitted from the incident report.

  6. Click the Submit button.
    Safety_2.jpg
Editing an incident report
  1. Click the Safety menu.
  2. Click the My Incidents submenu.
  3. Click the Actions button.
  4. Click the Edit Incident button.
  5. Make the required changes and click the Submit button.
    Safety_6.jpg
Deleting an incident report
  1. Click the Safety menu.
  2. Click the My Incidents submenu.
  3. Click the Actions button.
  4. Click the Delete button.
    Safety_7.jpg
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