Submit daily timesheets on our mobile app

How to access timesheet submissions on mobile

  • Users will need to download our NEW Employment Hero Mobile mobile app:
  • Users will need to login to the app using the same login credentials used to login to Employment Hero on the web
  • If the user has access to timesheets, they will be presented with the following screen: 

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Who can access timesheet submissions on mobile?

Users will be able to submit timesheets on the mobile app if they meet ALL of the following conditions.

For organisations not connected to Keypay/Employment Hero payroll:

  • The organisation has Timesheets turned ON for employees and or contractors through the Menu Customisation page (Customisation > Menu).
  • The organisation is using one of the following Timesheet Entry options (Settings > Company Settings > Employment Settings):
    • Start and end times based on daily entries
    • Daily hours based on daily entries

For organisations connected to Keypay/Employment Hero payroll:

  • The organisation has Timesheets turned ON for employees and or contractors through the Menu Customisation page (Customisation > Menu). 
  • The organisation is using one of the following Timesheet Entry options (Settings > Company Settings > Employment Settings):
    • Start and end times based on daily entries
    • Daily hours based on daily entries
  • The employee/contractor has one of the following Timesheet Types (Employee File > Pay Details > Pay Run Details):
    • Use timesheets to submit all time worked
    • Use timesheets for exceptions only

 

How to submit a timesheet

  • Users with access to submit timesheets on the mobile app will see the + button at the bottom of the screen as shown above.
  • When the user taps on the + button, they will be presented with the following screen:

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  • When the user taps on the timesheet option, the timesheet form corresponding to the Timesheet Entry option selected by their organisation.
  • Once the user has entered all the required fields corresponding to the timesheet form, a submit button will appear for users to action

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Start and end times based on daily entries

  • The format of start and end times timesheet is as follows:

start_end.png

  • The required fields for this form are:
    • Date
    • Start time
    • End time

Daily hours based on daily entries

  • The format of daily hour timesheets is as follows:

hours_worked.png

  • The required fields of this form are:
    • Date
    • Hours worked

 

Fixed unit of work

If the user selected a work type that requires a fixed unit of work instead of hours, the timesheet form will be changed to the following format:

unit_of_work.png

  • The required fields for this form are:
    • Date
    • Unit of work
    • Work type

 

Additional information

Adding breaks to a start and end times timesheet
  • To add a break to a start and end times timesheet, simply tap on the Breaks area or on the green + icon
  • A new line item will be display for users to enter the break’s start and end times
  • Users can delete breaks by simply tapping on the magenta - icon

breaks.png

 
Selecting a cost centre
  • Tap on the cost centre field to view a list of:
    • Cost centres without a parent cost centre
    • Parent cost centres
    • Child cost centres in which users do not have access to the parent cost centre

Parent_cc.png

  • When users tap on a parent cost centre, they will be presented with a list of the parent cost centre with their child cost centres listed below
    • Users need to tap on the parent cost centre on this page if they wish to select the parent cost centre

Child_cc.png

 

 

 

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