HR employee file: Work hours

Overview

As an organisation, you would have set up your employees with set working hours they need to adhere to as part of their employment with your business. These working hours usually fall under either standard working hours, i.e. the employee works 38 hours every week without change, or custom working hours, i.e. the employee works different hours per day, so 8 hours on Monday and 7 hours on Tuesday.

The Work Hours feature within an employees file allows you to add the standard working hours to the chosen employees personnel file and specify their normal working hours per week and their ordinary week day in hours. You can also use this feature to add the custom work hours to the chosen employees' personnel file and specify the allocated work type and the hours worked per day, with the ability to enter this data over a two-week period.

Availability

HR Plan:   Free   Standard   Premium   Platinum
Payroll Plan:   Standard   Premium

Getting started

Adding standard daily hours
  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs standard daily hours added.
  4. Click the Pay Details tab.
  5. Click the Work Hours tab.
  6. Click the Standard Daily Hours button.
  7. Complete the following fields:
    • Normal working hours per week.
    • Ordinary work day.

    Important

    The Normal Working Hours Per Week field synchronises with the Payroll platform, while the Ordinary Work Day field is used in the HR platform uses to pre-fill the employee's leave requests.

  8. Click the Save button.
    Work_Hours_1.jpg
Adding custom work hours: Hours

Warning

Custom Work Hours is only available on the Employment Hero Premium and Platinum plan.

  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs custom work hours added.
  4. Click the Pay Details tab.
  5. Click the Work Hours tab.
  6. Click the Custom Work Hours button.
  7. Click the Enter Hours button.
  8. Complete the following fields:
    • Cost centre.
    • Hours.
  9. Click the Plus button to add a second working week.

    Important

    A second working week will enable you to enter specific work hours over a two-week period. For information on how the HR platform determines a second working week, refer to this section.

    Work_Hours_2.jpg
  10. Complete the following fields:
    • Cost centre.
    • Hours.
  11. Click the Update button. 
    Work_Hours_3.jpg
Adding custom work hours: Start and stop times

Warning

Custom Work Hours is only available on the Employment Hero Premium and Platinum pricing plan.

  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs a salary added.
  4. Click the Pay Details tab.
  5. Click the Work Hours tab.
  6. Click the Custom Work Hours button.
  7. Click the Enter start & stop times button.
  8. Complete the following fields:
    • Cost centre.
    • Work time.
    • Break time.
  9. Click the Plus button to add a second working week.

    Important

    A second working week will enable you to enter specific work hours over a two-week period. For information on how the HR platform determines a second working week, refer to this section.

    Work_Hours_4.jpg
  10. Complete the following fields:
    • Cost centre.
    • Work time.
    • Break time.
  11. Click the Update button. Work_Hours_5.jpg

Further information

How are the weeks determined for custom work hours

Employment Hero bases the first and second working week on an employee's start date i.e. if an employee's start date is the 1st of January, the week of the 1st January to the 7th January will be their first working week. Then from the 8th January to the 15th of January will be their second working week.

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