Manage awards

Overview

Understanding and complying with complex modern awards can be one of the biggest challenges facing small to medium businesses. Employment Hero has over forty-five modern awards built into the payroll platform, to make award interpretation easy.

The Manage Awards feature allows you to search for and then install the chosen award onto your Payroll platform. This feature is also where you manage your installed awards, such as applying award updates, uninstalling the award if it is no longer relevant and unlocking the data which will enable rule set customisation. 

Important

Any changes made to your awards and classifications will need syncing over to your HR platform. To read futher details on how to undertake this, refer to the following article.

Availability

Payroll Plan:   Standard Premium

Getting started

Installing an award
  1. Click the Business Settings menu.
  2. Click the Payroll Settings submenu.
  3. Click the Manage Awards button.
  4. Use the search field to locate the required award and classification.
  5. Click the Install button.
    Award_1.jpg
  6. Click the Install button.
    Award_2.jpg
  7. Click the Accept button.
    Award_3.jpg

    Helpful Hint

    Once the Payroll platform has installed the chosen award and classification, you will see the below confirmation screen.

    Award_4.jpg

Maintain

Apply award updates

Helpful Hint

A warning message will appear on your dashboard within the action items section if there is an award update to apply.

  1. Click the Business Settings menu.
  2. Click the Payroll Settings submenu.
  3. Click the Manage Awards button.
  4. Click the Actions button.
  5. Click the Apply Updates button.
    Award_5.jpg
  6. Select Yes or No to the following questions:
    • Update rules sets.

    Warning

    If you have changed the rule set period from the system default, updating an award will reset the rule set period back to the system default.

    Helpful Hint

    Select yes to this question, if you would like all the default rule sets assigned to this award updated. 

    • Preserve custom rule sets.

    Warning

    Select yes to this question if you want your custom rule sets preserved, if you do not select yes then the payroll platform will erase your custom rule set data.

    • Preserve disabled rules.

    Warning

    Select yes to this question if you want your disabled rules preserved, if you do not select yes then the payroll platform will enable the rule sets you had disabled.

    • Update pay rates.

    Helpful Hint

    Select yes to this question, if you want the system to update the pay rates for all employees linked to a pay rate template for this specific award. The system will only update rates that have changed. If you have overridden the rate for an employee linked to the award, these rates will not change, and the system will display a message if this is the case.

    • Re-apply leave allowance templates to linked employees.

    Helpful Hint

    Select yes to this question if you want any leave allowance templates updated as part of this award update.

  7. Click the Install button.
    Award_6.jpg
  8. Click the Accept button.
    Award_7.jpg

    Helpful Hint

    Once the payroll platform has installed the chosen award and classification, you will see a confirmation screen displayed.

    Award_8.jpg
Re-install an award
  1. Click the Business Settings menu.
  2. Click the Payroll Settings submenu.
  3. Click the Manage Awards button.
  4. Click the Actions button.
  5. Click the Re-install button.
    Award_9.jpg
  6. Select Yes or No to the following questions:
    • Update rules sets.

    Warning

    If you have changed the rule set period from the system default, updating an award will reset the rule set period back to the system default.

    Helpful Hint

    Select yes to this question, if you would like all the default rule sets assigned to this award updated. 

    • Preserve custom rule sets.

    Warning

    Select yes to this question if you want your custom rule sets preserved, if you do not select yes then the payroll platform will erase your custom rule set data.

    • Preserve disabled rules.

    Warning

    Select yes to this question if you want your disabled rules preserved, if you do not select yes then the payroll platform will enable the rule sets you had disabled.

    • Update pay rates.

    Helpful Hint

    Select yes to this question, if you want the system to update the pay rates for all employees linked to a pay rate template for this specific award. The system will only update rates that have changed. If you have overridden the rate for an employee linked to the award, these rates will not change, and the system will display a message if this is the case.

    • Re-apply leave allowance templates to linked employees.

    Helpful Hint

    Select yes to this question if you want any leave allowance templates updated as part of this award update.

  7. Click the Install button.
    Award_10.jpg
  8. Click the Accept button
    Award_11.jpg

    Helpful Hint

    Once the Payroll platform has installed the chosen award and classification, you will see the below confirmation screen.

    Award_12.jpg
Uninstall an award
  1. Click the Business Settings menu.
  2. Click the Payroll Settings submenu.
  3. Click the Manage Awards button.
  4. Click the Actions button.
  5. Click the Uninstall button.
    Award_13.jpg
  6. Click the Unistall button.
    Award_14.jpg
Lock award rules

Important

This is the default setting for all installed awards.

  1. Click the Business Settings menu.
  2. Click the Payroll Settings submenu.
  3. Click the Manage Awards button.
  4. Click the Actions button.
  5. Click the Lock Rules button.
    Award_15.jpg
Unlock award rules

Warning

If you want to customise the award rules, you will need to use the unlock feature. If you lock the rule set after undertaking any form of customisation, then the award will revert to its default settings and erase the customisation options you made.

  1. Click the Business Settings menu.
  2. Click the Payroll Settings submenu.
  3. Click the Manage Awards button.
  4. Click the Actions button.
  5. Click the Unlock Rules button.
    Award_16.jpg
  6. Click the I have read and accepted the conditions above tick box.
  7. Click the Unlock button.
    Award_17.jpg
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