Payroll platform: Adding and removing employees from a pay run

Overview

Within your organisation, a pay run is the method through which you will distribute your employees' pay and entitlements for the hours they worked within a specific period, such as the last week or month. A pay run enables you to group employees on the same payment schedule together and process their payments in the one instance, reducing your administrative time spent of managing employee payments within your organisation.

This feature allows you to add or remove employees from a pay run you have created. However, a pay run needs creating first before you can use this feature. To read further details on how to create a pay run, refer to the following article.

Availability

Payroll Plan:   Standard   Premium

  You will need to undertake the below steps via your Employment Hero Payroll platform.

Getting started

Adding an employee
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Pay Run menu.
  3. Click on the required pay run.
    Accrued_1.jpg
  4. Click the Actions tab.
  5. Click the Pay Run Actions button.
  6. Click the Add Employees button.
    Employee_1.jpg
  7. Type the name of the required employee into the Select an Employee field.
  8. Click the Add Employee button. Employee_2.jpg
  9. Click the Close button.
    Employee_3.jpg

Maintain

  You will need to undertake the below steps via your Employment Hero Payroll platform.

Removing an employee
  1. Log into your Employment Hero Payroll platform.
  2. Click the  Pay Run menu.
  3. Click on the required pay run.
    Accrued_1.jpg
  4. Click on the required employee name.
  5. Click the Actions button.
  6. Click the Exclude from Pay Run button.
    Employee_4.jpg

Author recommended

So you have now either added or removed an employee from a pay run and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

  • Payroll pay run reporting: Pay run comparison The Pay Run Comparison Reporting feature allows you to create a report that you can use to compare your organisation's finalised pay runs over a chosen time period. You can also use this feature to download an excel file of this data or save the information in a printable PDF format.
  • Payroll pay run reporting: Pay run inclusions The Pay Run Inclusions Reporting feature allows you to create a report on the inclusions your organisation has processed within your finalised pay runs, with the ability to narrow this data down by employing entity, pay schedule and location. You can also use this feature to download an excel file of this data or save the information in a printable PDF format.

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