HR platform: Submitting my weekly hour based timesheets

Overview

As an employee, you will need to submit timesheets if your organisation requires you to track the hours you work weekly. Timesheet requests allow your manager to see the hours you have submitted over the last week, so they can compare this against your contracted hours, with the end goal being approval of these entries so you receive payment for the days worked.

You can use the My Weekly Hours Based Timesheets feature to submit a timesheet with the total hours you have worked per day for the last week, select the required work type, and add any required comments. You can also use this feature to edit the information if it changes and delete a record that is no longer required.

To use this timesheet type, you need to enable Daily Hours based on Weekly Entries. To read further details on how to enable this feature, refer to the following article.

Availability

HR Plan:   Free   Standard   Premium   Platinum
Payroll Plan:   Standard   Premium
  User Access:   Employee         Manager         Admin      

  We base the default access level on a per user basis and whether they have  view,  edit and  delete access and excluding any changes made via our Custom Security feature.

Getting started

This section will walk you through how you can submit weekly hours you have worked at your organisation through to your manager for approval.

Add my daily hours
  1. Click the   Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the Add Weekly Timesheet button.
    addweeklytimesheet.jpg
  4. Click the Hourly button.
  5. Select the starting date in the Week drop-down.
  6. Complete the following fields:
    • Cost centre.
    • Work type.
    • Monday to sunday work hours.
    • Comment.

    Helpful Hint

    You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Remove button at the end of the timesheet row.

  7. Click the Save button.
    addweeklytimesheetentry.jpg
Add my half/full days
  1. Click the   Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the Add Weekly Timesheets button.
    addweeklytimesheet.jpg
  4. Click the Full Day/Half Day button.
  5. Select the starting date in the Week drop-down.
  6. Complete the following fields:
    • Cost centre.
    • Work type.
    • Monday to sunday half day or full day.
    • Comment.

    Helpful Hint

    You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.

  7. Click the Save button.
    newfullhalfdayTS.jpg

Maintain

This section will walk you though how you can view, edit and/or delete a timesheet entry you have submitted for approval.

Edit my daily hours
  1. Click the   Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the Action   button.
  4. Click the Edit button.
    editTS2.jpg
  5. Make the required changes and click the Save button.
    edithourlyts.jpg
Edit my half/full days
  1. Click the   Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the Action   button.
  4. Click the Edit button.
    editTS2.jpg
  5. Make the required changes and click the Save button.
    editfullhalfday.jpg
Delete my timesheet
  1. Click the   Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the Action   button.
  4. Click the Delete button.
    deleteTS.jpg
  5. Click the Delete button.
    deleteTS2.jpg

Further information

Definitions: Timesheet status
Pending A manager needs to approve the timesheet.
Approved A manager has approved the timesheet.
Declined A manager has rejected the timesheet.
Definitions: Clock messages
Created at Provides a timestamp of the timesheet creation date
Synced at Provides a timestamp of when the timesheet tried to sync with Employment Hero Payroll.
Sync successful Determines whether the synchronisation of the timesheet between Employment Hero and Employment Hero Payroll has been successful.
Edited at Provides a timestamp of the last edit done to the timesheet after a previous Employment Hero Payroll synchronisation attempt.
Definitions: Symbols
Icon Name  Description
  Blue clock Used for approved, pending, or declined timesheets that have not synchronised with Employment Hero Payroll.
  Green clock Used for approved timesheets that have synchronised with Employment Hero Payroll.
  Red clock Used for approved timesheets that has not synchronised with Employment Hero Payroll.
  Orange clock Used for pending, approved, or declined timesheets that have had changes made to them after being synchronised with Employment Hero Payroll.
  Message This means the employer has left a note regarding this timesheet.

Author recommended

So you have now learned how to submit a timesheet and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

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