HR timesheets guide: Enabling units of work

How it works

Employment Hero allows employees to submit timesheets using a unit measurement. This allows employees to record a total amount of units rather than hours and have the information linked to a custom work type. For example, an employee can enter the total distance travelled; needed to claim a reimbursement; rather than entering the total amount of hours traveled.

Availability

HR Plan:   Free   Standard   Premium   Platinum
Payroll Plan:   Standard   Premium

What you need to do

There are four steps that an administrator needs to complete when setting up units of work for employees to use when submitting their timesheets. An administrator needs to complete these actions on the Employment Hero HR and Payroll platform. The four steps are:

Step 1: Creating the pay category
  1. Log into your Employment Hero Payroll platform.
  2. Click the Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the Pay Categories button.
  5. Click the Add button.
    Work_Type_1.jpg
  6. Enter the name Fixed Units of Work into the pay category name field.
  7. Click the Save button.
    Work_Type_2.jpg
  8. In the Units drop-down select the Fixed option.
  9. Complete the following fields:
    • Super rate.
    • Rate loading.

    Important

    The payroll platform will add the rate loading amount on top of the base rate.

    • Penalty loading.
    • PAYG exempt.
    • Accrues leave.
    • Payroll tax exempt.
    • Hide units on pay slip.

    Important

    The payroll platform will add the penalty loading amount on top of the base rate and the rate loading.

    • External ID.
    • Payment classification.
    • Rate precision.
    • GL mapping.
    • General ledger super liability mapping code.
    • General ledger super expense mapping code.
  10. Click the Save button.
    Work_Type_3.jpg
Step 2: Creating the work type
  1. Log into your Employment Hero Payroll platform.
  2. Click the Business Settings menu.
  3. Click the Payroll Settings submenu..
  4. Click the Work Types button.
  5. Click the Add button.
    Work_Type_4.jpg
  6. Enter the name Units of Work into the Name field.
  7. In the Work Type Maps To section, select the Pay Category option and select the Fixed Units of Work pay category you created in step 1.
  8. Complete the following fields:
    • Name.
    • External ID.
    • Automatically enabled for.
      • Full time.
      • Part time.
      • Labour hire.
      • Superannuation income stream.
      • Casual.
    • Short code.
  9. Click the Save button.
    Work_Type_5.jpg
Step 3: Importing the work type
  1. Log into your Employment Hero platform.
  2. Click the Payroll Settings menu.
  3. Click the Work Types submenu.
  4. Click the Update From Payroll button.
    Work_Type_1.jpg

    Helpful Hint

    The Work Types page will now show a grey Updated button. This means the HR platform has successfully imported your work types from your Payroll platform.

    Work_Type_2.jpg
Step 4: Appling the work type
  1. Log into your Employment Hero platform.
  2. Click the Personnel menu.
  3. Click the Employees submenu.
  4. Select the employee that needs the Units Worked, work type applied.
  5. Click the Pay Details tab.
  6. Click the Pay Run Details tab.
  7. Select the Units Worked in the Work Type section.
  8. Click the Save button.

    Important

    The work type field is only available for these two timesheet types:

    • Use timesheets to submit all time worked.
    • Use timesheets for exceptions only.
    Work_Type_7.jpg
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