HR mobile app: My certifications

Overview

Certifications act as a proof of attainment, and allow you to see what training, licences, qualifications and checks you have received. Certifications can also form a requirement for certain roles you may work in, such as a security guard needing a security license or a child care worker needing a certificate 4 in childcare. 

On the mobile app, the certification submission feature allows you to complete and/or update your assigned certifications, including the ability to upload supporting documentation. You can also use the certification record viewing feature to see all certifications assigned to your employee file.

This will enable you to see not only the status of all your submissions but also the details on each of your specific certifications. Another part of this feature is the ability to access a history log, showing all the supporting documentation you have submitted for each certification renewal you have completed.

In order for a certification to show on your mobile app, it first needs creating by your organisation admin. To read further details on how to create a certification refer to the following article.

Availbility

HR Plan:   Free   Standard   Premium   Platinum
Payroll Plan:   Standard   Premium

Getting started

Submitting a certification
  1. Log into the mobile application.
  2. Tap the My Certifications button.
    Certifcation_1.jpg
  3. Tap a certification that requires actioning. 
    Certification_2.jpg
  4. Click the Edit button.
    Certification_3.jpg
  5. Complete the following fields:
    • Completion date.

    Helpful Hint

    Depending on the certification type
    assigned to the employee, the field
    will either say Completion Date or
    Expiry Date.

    • Any driving offences/accidents/cancellations.
    • Supporting documentation.

    Helpful Hint

    To add a supporting document, click
    the Add button, then upload the
    required file. Once the supporting
    documentation has successfully uploaded,
    the system will automatically save the file.

    The maximum uploaded file size allowed is 10Mb
    for all attachments, with only PDF, Jpeg, and
    PNG file types accepted.

  6. Click the Save button.
    Certification_4.jpg

Maintain

Viewing my certifications
  1. Log into the mobile application.
  2. Tap the My Certifications button.
    Certification_5.jpg
  3. Click the certification that needs viewing.
    Certification_6.jpg

    Helpful Hint

    You will now see your
    certifcations details on your
    screen.

    Certification_7.jpg

Further information

Definitions: Certification status
Active Employee has completed the certification and all the details are valid.
In review Employee has completed the certification; However, it requires a primary or secondary manager to approve or decline it. 
Outstanding Employee has not yet completed the certification.
Declined The employee's manager has declined the Certification.
Expired The certification is no longer valid because of its expiry or renewal date. 

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