HR compliance reporting: Policies and induction content

Overview

As an organisation, you would have a range of policies and induction content assigned to your employees that need acknowledging, so you know they have read and agreed to the contents. By having a central place you can manage this process from, will reduce your administration spent on monitoring employee compliance with your organisation's policies and induction content.

The Policies and Induction Content Reporting feature allows you to create a report that you can use to analyse what documentation your employees have acknowledged and what is still overdue. You can also use this feature to download a CSV file of the data, enabling you to load the report into a CSV supported program like Microsoft Excel.

Important

If you have replaced a piece of induction content with a newer version, then you will permanently lose any supporting documents and employee acknowledgements attached to the previous version of the induction content.

Only policies and induction content marked as Mandatory will be reportable on via the Policies and Induction Content Report. This is because we do not ask employees to acknowledge non-mandatory policy content or induction items within the HR platform.

Availability

HR Plan:

Free

Standard

Premium

Platinum

User Access:

Employee

Manager

Admin

  This is the default access level per user and whether they have  view,  edit and  delete access, excluding any changes made via our Custom Security feature.

Getting started

The below premise will walk you through how to create a policy and induction content report

Create a policy and induction report

1. Click the   Reports menu.
2. Click the Compliance submenu.
   
   

   Helpful Hint

   You will now see an overview page that displays the five different areas of compliance reporting.

3. Click on the Polices and Induction Content graph.
   
4. Click the Seach/Filter drop-down.
5. Chose from the following filters:
   
   • Show terminated employees/contractors.
   • Show archived policies.
   • Document name.
   • Employee/contractor.
   • Document status.
6. Click the Filter button.
   

Maintain

The below premises will walk you through how to view an employee's induction and policy content and how to download the report as a CSV file.

View policy or induction content

1. Click the   Reports menu.
2. Click the Compliance submenu.
   
   

   Helpful Hint

   You will now see an overview page that displays the three different areas of compliance reporting.

3. Click on the Polices and Induction Content graph.
   
4. Click the Seach/Filter drop-down.
5. Chose from the following filters:
   • Show terminated employees/contractors.
   • Show archived policies.
   • Document name.
   • Employee/contractor.
   • Document status.
6. Click the Filter button.
7. Click the View button.
   

Download your policies and induction report

1. Click the   Reports menu.
2. Click the Compliance submenu.
   
   

   Helpful Hint

   You will now see an overview page that displays the three different areas of compliance reporting.

3. Click on the Polices and Induction Content graph.
   
4. Click the Seach/Filter drop-down.
5. Chose from the following filters:
   • Show terminated employees/contractors.
   • Show archived policies.
   • Document name.
   • Employee/contractor.
   • Document status.
6. Click the Filter button.
7. Click the Download CSV button.
   

Author recommended

So you have now run a policy and induction compliance report and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

• HR platform: Employee Induction Content This feature allows you to upload induction material as either a YouTube video, PDF, Doc and/or Docx file and determine what employee will receive this content.
• HR Mobile App: My Induction Content This feature allows you to view and acknowledge your assigned induction content via your mobile phone by using our HR Mobile App.