Business portal template management

Overview

The Business Portal Template Management feature is where you manage your organisation's HR documents and Employment Contracts, providing you with one centralised library containing all of your organisation's content. Having a centralised hub where you can co-ordinate your organisation's content will reduce your administration time you spend on documentation management.

The Business Portal Template Management feature allows you to create a template group that contains a group of documents that you can assign to specific organisations that are a part of your business portal. This feature also includes the ability to disable documents that are no longer relevant, edit the content if the information contained within changes, and delete the information if you created it in error.

Availability

Access Level:	Business Portal Admin	Business Portal Owner
Platform	Business Portal	Reseller Business Portal

Getting Started

Adding a template group

1. Click the Content Management menu.
2. Click the Template Group tab.
3. Click the Add button.
   
4. Enter the group name and click the Save button.
   
5. Select your own templates to include in the group.
6. Click the Next button.
   
7. Select the Employment Hero templates to include in the group.
8. Click the Next button.
   
   

   Important

   Only if you are a Value-Added Reseller, can you choose what Employment Hero Templates to exclude in your template group. By default, the platform includes all Employment Hero templates within a template group.

   
9. Review the included templates and click the Next button.
   
10. Select the organisations that need assigning to this group.
11. Click the Assign button.
    

Cloning employment hero templates

1. Click the Content Management menu.
2. Click the Employment Hero Templates tab.
3. Click the Clone button.
   
4. Complete the following fields:
   • Is this a business account template.
   • Countries.
5. Click the Clone button.
   
6. Review the document and click the Save and Preview button.
   
7. Click the Return button.
   

Maintain

Filtering documents

1. Click the Content Management menu.
2. Click the Your Templates or Other Templates tab.
3. Click the Search/Filter button.
4. Click the Advanced Search button.
5. Select from the following filters:
   
   • Countries.
   • Template type.
   • Templates status.
6. Click the Search button.
   

Viewing Employment Hero templates

1. Click the Content Management menu.
2. Click the Employment Hero Templates tab.
3. Click the View button.
   
   
   

   Helpful Hint

   You will now see the Employment Hero Template displayed on your screen.

   

Viewing a document

1. Click the Content Management menu.
2. Click the Your Templates or Other Templates tab.
3. Click the View button. 
   
   
   

   Helpful Hint

   You will now see the document displayed on your screen.

   

Edit document information

1. Click the Content Management menu.
2. Click the Your Templates or Other Templates tab.
3. Click the Three Dots button.
4. Click the Edit Info button.
   
5. Make the required changes and click the Save button.
   

Editing a template group

1. Click the Content Management menu.
2. Click the Template Group tab.
3. Click the Edit button.
   
4. Make the required changes and click Save button.
   

Disabling a document

1. Click the Content Management menu.
2. Click the Your Templates or Other Templates tab.
3. Click the Three Dots button.
4. Click the Disable button.
   
5. Click the Disable button.
   

Enabling a document

1. Click the Content Management menu.
2. Click the Your Templates or Other Templates tab.
3. Click the Three Dots button.
4. Click the Enable button.
   
5. Click the Enable button.
   

Deleting a document

1. Click the Content Management menu.
2. Click the Your Templates or Other Templates tab.
3. Click the Three Dots button.
4. Click the Delete button.
   
5. Click the OK button.
   

Deleting a template group

1. Click the Content Management menu.
2. Click the Template Group tab.
3. Click the Three Dots button.
4. Click the Delete button.
   
5. Click the OK button.